Hello Readers, I hope you’re well.

Super quick post about a new feature in Microsoft Teams that has been super popular judging by the popularity of a Tweet I posted yesterday.

Microsoft Teams now has live captioning in meetings.  The feature was announced at Ignite 2019 as a feature that helps make meetings more inclusive and effective.

Live Captions in Teams Meetings makes meetings more inclusive, giving participants another way to follow along with the conversation, and addressing the needs of participants with different hearing abilities or language proficiencies. It will start rolling out as Preview in US English later this year with plans to expand to other languages in the future.

It can also be seen on the Microsoft 365 Roadmap.


The feature is in public preview right now and its only available in US English.  But I expect that list to grow over time.  Hopefully it will include all the languages that are supported in Azure Cognitive Services.


How do you turn on live captions in a meeting?

To turn on live captions in a meeting, hit the menu ellipses and click Turn on Live Captions (preview)


Once it’s on, it will transcribe what anyone says and display it as a live caption in the lower left of the meeting screen.


It also overlays on top of video


Admin Controls

Admins can enable and disable live captions in the Teams Admin Centre (TAC) by changing one of the meeting policies.  The choices are disabled or disabled with user override.

Open the Teams Admin Centre, expand Meetings, click on meeting policies and scroll down to Participants & guests.  Then you’ll see Enable Live Captions.  Choose your setting in the drop down list and press save.


The Microsoft Docs page describes what the options are.

Setting value Behavior
Disabled and the user can override Live captions aren’t automatically turned on for the user during a meeting. The user sees the Turn on live captions option in the overflow () menu to turn them on. This is the default setting.
Disabled Live captions are disabled for the user during a meeting. The user doesn’t have the option to turn them on.

You can change the global policy or one of the other policies in the list, or create your own and assign it to a user.


Final thoughts

I think this is an excellent feature and definitely helps with inclusiveness and accessibility.

Would love to hear (or read) your thoughts.